Summary Description:

The Senior Administrative Assistant will be responsible for the execution of a wide range of administrative tasks to help support the Executive Management Team (EMT). This role requires superior organizational skills, attention to detail, strong interpersonal and communication skills and a high regard for confidentiality.

Responsibilities:

• Manage, schedule and arrange any required meetings, lunches and catering
• Coordinate travel arrangements and accompanying material
• Assist in the preparation and development of reports, letters, memos, emails, presentations, and expense forms
• Create, review and coordinate various materials for presentations (slides, agendas, minutes, follow-up etc.)
• Receive visitors (internal/external), answer telephone calls, and provide information as necessary or refer visitors/callers to appropriate individuals using judgment while mindful of confidentiality
• Screen emails and prepare responses as required
• Administrative support including filing and photocopying
• Assist with other duties, special projects and events as required

Qualifications:

• Must be flexible and accessible after hours
• Minimum 3 years previous experience in an administrative role
• Strong computer skills (Excel, Word, PowerPoint, Outlook)
• Excellent interpersonal and communication skills (written and verbal)
• Strong work ethic, tremendous integrity and the ability to be discreet with confidential information
• Highly pro-active and the ability to think ahead
• Ability to work in a highly organized manner where attention to detail and accuracy are critical
• Demonstrated aptitude to prioritize tasks based on importance and urgency
• Exceptional commitment to client service and continuous improvement
• Adaptable, flexible, and ability to work effectively as part of a team
• Self-motivated, able to work under minimal supervision
• High level of professionalism and ability to deal effectively with all levels within the organization as well as external contacts