This position is located in Vaughan and Woodbridge, and reports to the Director of Human Resources.

Key Responsibilities:

Payroll

Administration and entry for 3 companies (300+ employees); salary and hourly (non-unionized and unionized); weekly, biweekly and semi-monthly
Prepare & remit third party payments (i.e. garnishments, union dues, etc.)
Coordinate payroll for out of country employees
New hires, employee changes, transfers, terminations; calculate special payroll amounts and retroactive pay and update systems (payroll, time & attendance, HRIS)
Be the point of contact for all payroll-related items; Research, investigate and resolve payroll issues as required and respond in a timely manner
Process union step increases and annual increases according to the CBA
Process special payments; bonuses, commissions, referral bonus, awards
Process reimbursements through payroll for safety shoes, safety glasses, doctors notes, etc.
Prepare and distribute T2200’s annually
Enter Time Off sheets into Time & Attendance system for Hourly employees
Verify hours and process payments accordingly

HRIS & Projects

Partner with functional areas and act as the lead to implement several projects including: 
Implement HCM (SuccessFactors)
Implement of Hourly employee Tablet Use: vacation requests, e-paystubs, etc.; manage the change of employees that use a paper-based system to electronic methods
Implement a Time & Attendance system (Vaughan location); train managers and employees
Implement Time & Attendance process change (Woodbridge location); train managers
Implement an Outsourced payroll processing model

Responsible to define and support business processes 
Serve as front line support for HR staff and employees with data and system related issues; if escalation is required work with Global teams to resolve issues
Troubleshoot and test system and integration issues by identifying root cause and implements/oversees required correction to prevent recurrence
Audit systems on a scheduled basis to ensure data integrity
Enter and maintain employee information into Ev5
Enter and maintain exception employee information in SuccessFactors


Benefits

Administration of employee benefit, pension, TFSA and RSP plans
Monthly billing: review, reconcile and process payments
Add, delete or make changes to member coverage
Process benefit changes annually according to the union CBA
Provide advice and act as a liaison between the benefit provider and the employee on the interpretation of the plan
Resolve benefit inquiries and complaints with respect to claims
Coordinate and distribute current benefit, RSP, TFSA and pension materials (new hires, plan changes, etc)
Administer taxable benefits for the corporate vehicle leasing program


Administration & Reporting

Ensure all payroll amounts are accounted for using full accrual accounting principles while maintaining compliance with provincial and federal regulations for income tax, remuneration and benefit issues 
Assist with the year-end payroll cycle (T4 & T4A) for each payroll and assist with reconciling accounts
Prepare and process WSIB statements 
Prepare statistical and ad hoc reports for accounting/finance and HR as required such as HC, department hours reports etc. 
Develop, document and implement payroll procedures and ensure the appropriate internal controls and audits are in place to ensure accuracy and integrity of payroll
Responsible for the payroll system including daily operations, system development, and automation of new processes
Provide excellent customer service support to both internal and external customers
Travel to an offsite location is required one day per week

Education & Experience

Minimum of 5 years of payroll, benefit and HR administration experience (Ontario, Manitoba, BC and Quebec), 
Minimum 3 years of HRIS/HCM system experience specifically in leading the implementation of technology; strong user level experience with SuccessFactors (required)
University degree 
Good level of experience and knowledge using ADP payroll software, i.e. Workforce Now (required)
Strong experience with time and attendance management systems, i.e. Kronos, eTime (required)

Key Competencies & Requirements

Good functional understanding of core HR business terminology, processes and practices
Tech savvy and confident at managing technology changes with all employee levels
Excellent oral, written and interpersonal communication skills, in order to build strong partnerships with key internal stakeholders
Ability to understand and interpret stakeholder requirements & translate into meaningful metrics / reports
Proficient in Microsoft Excel (macros and complex formulas), and other MS applications
Proven aptitude for detail and accuracy
Thorough knowledge of benefits, pension, employment standards with regards to payroll processing
Ability to meet deadlines including ability to plan and manage multiple tasks to completion at the same time
Demonstrated people, organization, accounting, mathematical, analytical & problem-solving skills
Customer-focused attitude and ability to be a contributing member of the team
Ability to commute to work to an offsite location (approximately one day per week in the Woodbridge area)